Application Letter For Travelling Allowance

When it comes to business trips, conferences, project site visits, or research trips, it is often necessary for employees to request a travelling allowance to cover the associated expenses. To help you navigate this process smoothly, we have prepared four templates for writing application letters requesting a travelling allowance. These templates address different scenarios, including business trips, conference attendance, project site visits, and research trips. Each template is designed to clearly state the purpose of the travel, outline the estimated expenses, and emphasize the importance of the trip in achieving company objectives. It is crucial to customize these templates by including specific details such as the dates, location, purpose, and estimated costs related to the trip. By using these templates as a starting point, you can present a professional and persuasive request for a travelling allowance. Remember to adhere to your company's policies and guidelines regarding expense reimbursement and provide any necessary supporting documentation. With these templates, you can effectively communicate your needs, secure the financial support required for your travel, and contribute to the success of your organization.

Template Request for Travel Allowance for Business Trip

Subject: Request for Travel Allowance for Business Trip to New York

Dear Mr. Smith,

I am writing to request a travel allowance for my upcoming business trip to New York from June 25 to June 30. As you know, I will be attending the annual conference of the American Marketing Association as a representative of our company.

According to the company policy, I am entitled to a travel allowance of $200 per day for accommodation, meals, transportation and other expenses. The total amount of the travel allowance for this trip would be $1200.

I kindly request you to approve my travel allowance and process the payment as soon as possible. I have attached the conference brochure and the itinerary of my trip for your reference.

Thank you for your support and cooperation.

Sincerely,

Jane Doe Marketing Manager

Template Application for Travel Allowance for Training Program

Subject: Application for Travel Allowance for Training Program in London

Dear Ms. Jones,

I am writing to apply for a travel allowance for the training program in London that I have been selected to attend. The training program is organized by the International Association of Business Communicators and will take place from July 10 to July 15.

The training program will provide me with valuable skills and knowledge that will enhance my performance and contribution to our company. I am confident that this opportunity will benefit not only me but also our team and our clients.

The cost of the training program is $1500, which includes the registration fee, the course materials and the certificate. The cost of the airfare, accommodation, meals and other expenses is estimated to be $2500. Therefore, the total amount of the travel allowance that I am requesting is $4000.

I kindly request you to approve my travel allowance and process the payment at your earliest convenience. I have attached the acceptance letter from the training program and the budget breakdown of my trip for your reference.

Thank you for your consideration and support.

Sincerely,

John Doe Business Communication Specialist

Template Claim for Travel Allowance for Field Work

Subject: Claim for Travel Allowance for Field Work in Denver

Dear Mr. Lee,

I am writing to claim a travel allowance for my field work in Denver that I completed last week. As you know, I was assigned to conduct a survey on customer satisfaction and feedback for our new product line.

The field work involved visiting 20 retail stores in Denver and interviewing 100 customers over a period of five days. The field work was successful and I have collected valuable data and insights that will help us improve our product quality and customer service.

According to the company policy, I am eligible to claim a travel allowance of $150 per day for accommodation, meals, transportation and other expenses. The total amount of the travel allowance for this field work would be $750.

I kindly request you to approve my travel allowance claim and process the payment as soon as possible. I have attached the receipts of my expenses and the report of my field work for your reference.

Thank you for your guidance and support.

Sincerely,

Mary Doe Market Research Analyst

Template Appeal for Travel Allowance for Medical Emergency

Subject: Appeal for Travel Allowance for Medical Emergency in Chicago

Dear Ms. Taylor,

I am writing to appeal for a travel allowance for a medical emergency that occurred during my business trip in Chicago last month. As you know, I was sent to Chicago to attend a meeting with one of our key clients on June 15.

Unfortunately, on June 16, I suffered a severe allergic reaction to some food that I ate at a restaurant and had to be rushed to the hospital. I spent two days in the hospital and received treatment and medication. The doctor advised me to rest for another two days before traveling back home.

Due to this unforeseen circumstance, I had to extend my stay in Chicago by four days and incur additional expenses for accommodation, meals, transportation and medical bills. The total amount of these extra expenses was $1800.

I understand that the company policy does not cover travel allowance for personal reasons or medical emergencies. However, I humbly request you to make an exception in this case and grant me a travel allowance of $1800 as a gesture of goodwill and compassion.

I sincerely apologize for any inconvenience or loss that this incident may have caused to our company or our client. I have attached the medical certificate from the hospital and the receipts of my extra expenses for your reference.

Thank you for your understanding and kindness.

Sincerely,

Mark Doe Sales Manager

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