Application for Casual Leave in Office

The five templates provided above offer a structured and professional way for employees to request casual leave from their managers. The templates cover various situations, including requesting a simple leave, requesting a leave extension, shortening a leave, and requesting an urgent leave.

It's important to provide a clear reason for the leave request and delegate work responsibilities to a colleague before taking leave. These templates can save time and effort while ensuring that the request is formal, polite, and clearly communicated to the relevant authorities.

Managers value transparency and clear communication, and these templates provide a structured format to ensure that your leave request is taken seriously and given proper consideration.

Here are five templates for an application for casual leave in the office:

Template 1: Simple Request

Dear [Manager’s Name],

I am writing to request a casual leave from [start date] to [end date]. The reason for this leave is [add a brief reason for leave]. I have completed my pending work and have delegated my responsibilities to [add the name of a colleague who will take over your responsibilities during your absence].

I request you to kindly grant me leave for the mentioned dates. Your cooperation in this matter will be highly appreciated.

Thank you.

Sincerely,

[Your Name]

Template 2: Request with Supporting Documents

Dear [Manager’s Name],

I am writing to request a casual leave from [start date] to [end date]. The reason for this leave is [add a brief reason for leave]. I have attached the necessary supporting documents to this application.

I have completed my pending work and have delegated my responsibilities to [add the name of a colleague who will take over your responsibilities during your absence]. I request you to kindly grant me leave for the mentioned dates. Your cooperation in this matter will be highly appreciated.

Thank you.

Sincerely,

[Your Name]

Template 3: Request for Extension of Leave

Dear [Manager’s Name],

I am writing to request an extension of my casual leave from [start date] to [end date]. The reason for this extension is [add a brief reason for extension].

I have completed my pending work and have delegated my responsibilities to [add the name of a colleague who will take over your responsibilities during your absence]. I request you to kindly consider my request and grant me an extension of my leave.

Thank you.

Sincerely,

[Your Name]

Template 4: Request for Shortened Leave

Dear [Manager’s Name],

I am writing to request a shortened casual leave from [start date] to [end date]. The reason for shortening my leave is [add a brief reason for shortening the leave].

I have completed my pending work and have delegated my responsibilities to [add the name of a colleague who will take over your responsibilities during your absence]. I request you to kindly consider my request and shorten my leave accordingly.

Thank you.

Sincerely,

[Your Name]

Template 5: Request for Urgent Leave

Dear [Manager’s Name],

I am writing to request an urgent casual leave for [number of days] starting from [start date]. The reason for this leave is [add a brief reason for leave]. I have completed my pending work and have delegated my responsibilities to [add the name of a colleague who will take over your responsibilities during your absence].

I request you to kindly consider my request and grant me urgent leave for the mentioned dates. Your cooperation in this matter will be highly appreciated.

Thank you.

Sincerely,

[Your Name]

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