Undertaking Letter Format for Shipping
Overview
These templates can be used by individuals or companies to provide an undertaking to the shipping company regarding the goods being shipped. The letter should clearly state the type of goods being shipped, the precautions taken to ensure their safety during transport, and the indemnity provided to the shipping company in case of any damage, loss or liability. These letters should also include the sender's contact information and a signature to validate the undertaking.
Here are 5 templates of Undertaking Letter Format for Shipping:
Template 1: Undertaking Letter for Shipping Export Goods
[Your Name] [Your Address] [City, State ZIP Code] [Date]
[Name of Shipping Company] [Address of Shipping Company] [City, State ZIP Code]
Dear Sir/Madam,
I, [Your Name], hereby undertake that the goods exported by me through your shipping company are not prohibited by any law or regulation and are in compliance with all applicable rules and regulations. I confirm that the goods are properly packed, marked, and labeled, and that all necessary documentation is in order.
I further undertake to indemnify and hold harmless [Name of Shipping Company] from any loss, damage, or liability arising from the shipping of the goods.
Thank you for your cooperation in this matter.
Sincerely,
[Your Name]
Template 2: Undertaking Letter for Shipping Import Goods
[Your Name] [Your Address] [City, State ZIP Code] [Date]
[Name of Shipping Company] [Address of Shipping Company] [City, State ZIP Code]
Dear Sir/Madam,
I, [Your Name], hereby undertake that the goods imported by me through your shipping company are not prohibited by any law or regulation and are in compliance with all applicable rules and regulations. I confirm that the goods are properly packed, marked, and labeled, and that all necessary documentation is in order.
I further undertake to indemnify and hold harmless [Name of Shipping Company] from any loss, damage, or liability arising from the shipping of the goods.
Thank you for your cooperation in this matter.
Sincerely,
[Your Name]
Template 3: Undertaking Letter for Shipping Hazardous Materials
[Your Name] [Your Address] [City, State ZIP Code] [Date]
[Name of Shipping Company] [Address of Shipping Company] [City, State ZIP Code]
Dear Sir/Madam,
I, [Your Name], hereby undertake that the hazardous materials being shipped through your shipping company comply with all applicable laws and regulations, including the International Maritime Dangerous Goods (IMDG) Code. I confirm that the materials are properly packed, marked, and labeled, and that all necessary documentation is in order.
I further undertake to indemnify and hold harmless [Name of Shipping Company] from any loss, damage, or liability arising from the shipping of the hazardous materials.
Thank you for your cooperation in this matter.
Sincerely,
[Your Name]
Template 4: Undertaking Letter for Shipping Fragile Items
[Your Name] [Your Address] [City, State ZIP Code] [Date]
[Name of Shipping Company] [Address of Shipping Company] [City, State ZIP Code]
Dear Sir/Madam,
I, [Your Name], hereby undertake that the fragile items being shipped through your shipping company are properly packed, marked, and labeled to prevent damage during transport. I confirm that all necessary precautions have been taken to ensure the safety of the items during shipping.
I further undertake to indemnify and hold harmless [Name of Shipping Company] from any loss, damage, or liability arising from the shipping of the fragile items.
Thank you for your cooperation in this matter.
Sincerely,
[Your Name]
Template 5: Undertaking Letter for Shipping Valuable Items
[Your Name] [Your Address] [City, State ZIP Code] [Date]
[Name of Shipping Company] [Address of Shipping Company] [City, State ZIP Code]
Dear Sir/Madam,
I, [Your Name], hereby undertake that the valuable items being shipped through your shipping company are properly packed, marked, and labeled to prevent damage or loss during transport. I confirm that all necessary precautions have been taken to ensure the safety and security of the items during shipping.
I further undertake to indemnify and hold harmless [Name of Shipping Company] from any loss, damage, or liability arising from the shipping of the valuable items.
Thank you for your cooperation in this matter.
Sincerely,
[Your Name]
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