Sample Letter Reporting Harassment at Work
Overview
Harassment at work can create a hostile and uncomfortable environment that affects an employee's productivity and well-being. Reporting harassment is a necessary step to ensure a safe and respectful workplace. These sample letters are intended to provide guidance on how to report harassment in the workplace. Each template is designed to be customized to fit the specific circumstances of the incident. It is important to follow company policies and procedures when reporting harassment to ensure that the matter is addressed appropriately.
Template 1: Reporting Harassment by a Colleague
[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Human Resources Manager’s Name] [Company Name] [Address] [City, State ZIP Code]
Dear [Human Resources Manager’s Name],
I am writing to report an incident of harassment by a colleague at work. On [Date of Incident], [Name of Colleague] made unwanted advances towards me and made inappropriate comments about my appearance.
This behavior has made me feel uncomfortable and unsafe at work. I am bringing this to your attention to ensure that the appropriate actions are taken to prevent this from happening to me or any other employee in the future.
I would appreciate your immediate attention to this matter and an investigation into this incident. I am willing to provide any additional information or details if needed.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Signature] [Your Printed Name]
Template 2: Reporting Harassment by a Supervisor
[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Human Resources Manager’s Name] [Company Name] [Address] [City, State ZIP Code]
Dear [Human Resources Manager’s Name],
I am writing to report an incident of harassment by my supervisor, [Name of Supervisor], which occurred on [Date of Incident]. During a meeting with my supervisor, they made inappropriate comments about my gender and made unwelcome advances towards me.
This behavior has made me feel extremely uncomfortable and unsafe at work. I am bringing this to your attention to ensure that the appropriate actions are taken to prevent this from happening to me or any other employee in the future.
I am willing to provide any additional information or details needed to investigate this matter further.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Signature] [Your Printed Name]
Template 3: Reporting Harassment by a Client or Customer
[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Human Resources Manager’s Name] [Company Name] [Address] [City, State ZIP Code]
Dear [Human Resources Manager’s Name],
I am writing to report an incident of harassment by a client/customer of [Company Name]. On [Date of Incident], a client/customer named [Name of Client/Customer] made unwanted sexual advances towards me, which has made me feel extremely uncomfortable and unsafe at work.
I am bringing this to your attention to ensure that the appropriate actions are taken to prevent this from happening to me or any other employee in the future.
I am willing to provide any additional information or details needed to investigate this matter further.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Signature] [Your Printed Name]
Template 4: Reporting Harassment by a Contractor or Vendor
[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Human Resources Manager’s Name] [Company Name] [Address] [City, State ZIP Code]
Dear [Human Resources Manager’s Name],
I am writing to report an incident of harassment by a contractor/vendor of [Company Name]. On [Date of Incident], a contractor/vendor named [Name of Contractor/Vendor] made unwanted sexual advances towards me, which has made me feel extremely uncomfortable and unsafe at work.
I am bringing this to your attention to ensure that the appropriate actions are taken to prevent this from happening to me or any other employee in the future.
I am willing to provide any additional information or details needed to investigate this matter further. Thank you for your prompt attention to this matter.
Sincerely,
[Your Signature] [Your Printed Name]
Template 5: Reporting Harassment by a Co-Worker's Partner
[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Human Resources Manager’s Name] [Company Name] [Address] [City, State ZIP Code]
Dear [Human Resources Manager’s Name],
I am writing to report an incident of harassment by the partner of a co-worker at [Company Name]. On [Date of Incident], the partner of [Name of Co-Worker] made unwelcome sexual advances towards me, which has made me feel extremely uncomfortable and unsafe at work.
I am bringing this to your attention to ensure that the appropriate actions are taken to prevent this from happening to me or any other employee in the future.
I am willing to provide any additional information or details needed to investigate this matter further.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Signature] [Your Printed Name]
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