How to Write a Resignation Letter UK

Howtos

Here’s a guide on how to write a professional resignation letter in the UK:

A resignation letter is a formal way to notify your employer of your intention to leave your job. It helps maintain professionalism and leaves a positive impression.

1. Key Points to Include

  • Your Intent to Resign: Clearly state that you are resigning.
  • Notice Period: Mention when your notice period starts and your final working day.
  • Reason for Leaving (optional): You can explain your reason, but this is not mandatory.
  • Appreciation: Express gratitude for the opportunity.
  • Willingness to Assist: Offer help during the transition (e.g., training your replacement).
  • Closure: End on a positive note.

2. Formatting Tips

  • Keep it concise and professional.
  • Use a formal tone.
  • Proofread to avoid errors.
  • Submit it in writing (hard copy or email) as required by company policy.

3. Resignation Letter Template

[Your Name]
[Your Address]
[City, Postcode]
[Email Address]
[Phone Number]

[Date]

[Recipient's Name]
[Company Name]
[Company Address]
[City, Postcode]

Dear [Recipient's Name],

Subject: Resignation Letter

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective from [Notice Start Date]. My final working day will be [Final Working Day], in line with my notice period.

I have thoroughly enjoyed my time at [Company Name] and am grateful for the support and opportunities for growth provided during my tenure. I especially value [mention a specific positive aspect, e.g., the collaborative work environment or professional development opportunities].

While it was a difficult decision to make, I have decided to pursue [reason for leaving, e.g., a new career path, personal goals, etc.].

I am committed to ensuring a smooth handover and am happy to assist with training my replacement or transitioning my responsibilities. Please let me know how I can be of help during this period.

Once again, thank you for the opportunity to be a part of [Company Name]. I wish the company continued success in the future.

Yours sincerely,
[Your Name]

4. Example Resignation Letter

John Doe
12 Maple Street
London, SW1A 1AA
john.doe@email.com
01234 567890

16 January 2025

Jane Smith
XYZ Ltd
56 Oak Lane
London, SW1B 2BB

Dear Jane Smith,

Subject: Resignation Letter

I am writing to formally resign from my position as Marketing Executive at XYZ Ltd, effective from 17 January 2025. My final working day will be 16 February 2025, as per my one-month notice period.

I want to express my gratitude for the incredible support and opportunities I’ve had during my three years at XYZ Ltd. Working with such a talented and collaborative team has been a highlight of my career.

After careful consideration, I have decided to accept a new role that aligns with my long-term career aspirations.

I am committed to ensuring a smooth transition and will do everything I can to assist with the handover of my responsibilities. Please let me know if there are any specific tasks you would like me to prioritise during my notice period.

Thank you once again for your support. I wish XYZ Ltd continued success in the future.

Yours sincerely,
John Doe

5. Tips for Success

  • Check Your Contract: Verify your notice period requirements.
  • Be Positive: Avoid negative comments about the company or colleagues.
  • Deliver Personally: Hand the letter to your manager or email it professionally.
  • Keep a Copy: Retain a copy for your records.

By following these steps and examples, you can ensure your resignation is handled professionally and respectfully.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com. Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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