How to Write a Resignation Letter

Resignation Letters

Guide to Writing a Resignation Letter

A resignation letter is a formal way to inform your employer that you are leaving your position. It should be polite, clear, and professional. Here’s a simple guide to writing a respectful resignation letter:

Steps How to Write a Letter of Resignation

  1. Header
    Include your name, address, email, and the date. Then, add the recipient’s name, title, company, and address.

  2. Greeting
    Begin with a formal greeting, like “Dear [Manager’s Name].”

  3. State Your Intention
    In the first paragraph, clearly state that you are resigning from your position. Include your job title and the last day you plan to work, typically giving at least two weeks' notice.

  4. Express Gratitude
    Thank your employer for the opportunities, support, and experiences you’ve gained. Acknowledging this helps leave a positive impression.

  5. Offer Transition Assistance
    Mention that you’re willing to help during the transition, such as training a replacement or finishing up pending tasks.

  6. Closing Statement
    Wrap up by reiterating your gratitude and expressing good wishes for the company’s future.

  7. Sign-Off
    Use a professional closing like “Sincerely” or “Best regards,” followed by your name and signature (if sending a printed letter).

Sample Resignation Letters

Sample 1: Simple and Polite

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Date]

[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]

Dear [Manager’s Name],

I am writing to formally announce my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from today].

I am truly grateful for the opportunity to be part of [Company Name]. I have learned so much during my time here, and I am thankful for the support and encouragement provided by you and my colleagues.

Please let me know if there is anything I can do to ensure a smooth transition. I hope to stay in touch, and I look forward to seeing the company continue to thrive.

Thank you once again for everything.

Sincerely,
[Your Name]

Sample 2: Appreciation-Focused

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Date]

[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]

Dear [Manager’s Name],

I am writing to inform you of my resignation from my position as [Your Job Title], effective [Last Working Day].

Working at [Company Name] has been a rewarding experience. I am deeply appreciative of the opportunities for personal and professional growth, and I am grateful for the support provided by the entire team. The projects we worked on together and the challenges we overcame have enriched my career in ways I will carry forward.

In the coming weeks, I am committed to assisting with the transition in any way I can. Please let me know how I can be of help.

Thank you for the chance to contribute to [Company Name].

Best regards,
[Your Name]

Sample 3: Short and Professional

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Date]

[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]

Dear [Manager’s Name],

Please accept this letter as my formal resignation from [Company Name], effective [Last Working Day].

Thank you for the opportunity to be a part of the team. I have valued my time here and the experience I gained. I look forward to staying connected and am happy to help with the transition in the meantime.

Sincerely,
[Your Name]

Tips for Writing a Resignation Letter

  • Be Brief and Direct: Keep your letter to the point and professional.
  • Remain Positive: Focus on the good experiences and express gratitude.
  • Proofread: Ensure the letter is error-free before sending it.
  • Deliver It Personally: If possible, hand it to your manager in person and have a conversation about your departure.

Using these guidelines will help you create a respectful and professional resignation letter.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com. Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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