How to Write a Resignation Email

Here's a complete guide and four examples of resignation emails written in Markdown syntax:

Complete Guide to Writing a Resignation Email in Markdown

1. Subject Line: Use a clear and concise subject, such as "Resignation - [Your Name]".
2. Salutation: Begin with "Dear [Manager's Name]".
3. Body:
   • State Your Resignation: Mention the position you're resigning from and your last working day.
   • Express Gratitude: Thank your employer for the opportunity and share positive experiences, if applicable.
   • Offer Transition Support: Offer to assist during the transition period.
4. Closing: End with a professional closing, such as "Sincerely" or "Best regards".
5. Signature: Include your name and optional contact information.

Example 1: General and Professional

Subject: Resignation - John Doe

Dear [Manager's Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day].

I sincerely appreciate the opportunities I have had to grow professionally and personally during my time at [Company Name]. Working alongside such talented and supportive colleagues has been a privilege.

To ensure a smooth transition, I am happy to assist with handing over my responsibilities or training a replacement during my notice period.

Thank you again for everything. I wish [Company Name] continued success in the future.

Sincerely,
John Doe
[john.doe@example.com | (555) 123-4567]

Example 2: Gratitude-Focused

Subject: Resignation - Jane Smith

Dear [Manager's Name],

After much consideration, I have decided to resign from my role as [Your Job Title] at [Company Name]. My last day will be [Last Working Day].

I want to express my deep gratitude for the opportunities I’ve had here. The skills and knowledge I’ve gained during my tenure are invaluable, and I will always cherish the memories and friendships formed.

Please let me know how I can assist during this transition period to ensure a seamless handover of my responsibilities.

Thank you for being such a supportive and inspiring leader.

Best regards,
Jane Smith
[jane.smith@example.com]

Example 3: Short and Direct

Subject: Resignation - Alex Johnson

Dear [Manager's Name],

Please accept this email as formal notice of my resignation from [Your Position] at [Company Name], effective [Last Working Day].

I am grateful for the opportunity to work at [Company Name] and appreciate the support I have received during my time here. I will do my best to ensure a smooth transition before my departure.

Thank you for your understanding.

Kind regards,
Alex Johnson

Example 4: Personal and Appreciative

Subject: Resignation - Emily Carter

Dear [Manager's Name],

It is with mixed emotions that I submit my resignation from [Your Job Title] at [Company Name]. My last day will be [Last Working Day].

I am incredibly grateful for the mentorship and encouragement I’ve received during my time at [Company Name]. Working with such a dedicated and talented team has been a highlight of my career, and I am proud of what we have accomplished together.

I am committed to ensuring a smooth transition and will do everything I can to support the team during this period.

Thank you again for everything. I hope to stay in touch, and I wish you and the company continued success.

Warm regards,
Emily Carter
[emily.carter@example.com | LinkedIn: linkedin.com/in/emilycarter]

Feel free to customize these examples to suit your specific situation! Let me know if you need additional styles or formatting.

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