How to Write a Notarized Letter
Guideline: How to Write a Notarized Letter
A notarized letter is a formal document that has been signed in the presence of a notary public who verifies the identity of the signatory and affirms the authenticity of the signature. Notarized letters are commonly used for legal purposes, affirmations, or agreements. Here's how to write a notarized letter:
Key Points to Include:
Start with a Heading: Include your name, address, and date, followed by the recipient’s details.
State the Purpose: Clearly mention the purpose of the letter, outlining the facts or affirmations you are attesting to.
Provide Relevant Details: Include any specific information or context required to support the purpose of the letter (e.g., a legal agreement, affirmation, or statement).
End with a Declaration: Explicitly state that you are providing the information truthfully and to the best of your knowledge, and that your signature will be notarized.
Sign in the Presence of a Notary: Leave space for your signature and the notary’s seal. Do not sign the letter until you are in the presence of the notary.
Include Notary Section: Leave an area for the notary to add their seal, signature, and date of notarization.
5 Short Notarized Letter Templates
Template 1: General Affidavit
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]
[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP Code]
Dear [Recipient’s Name],
I, [Your Full Name], hereby declare that the following statements are true and correct to the best of my knowledge:
[Insert statements or facts being declared.]
I am signing this document voluntarily and affirm that these statements are accurate.
Sincerely,
[Your Signature]
[Your Printed Name]
Notary Section:
Subscribed and sworn to before me this [Day] of [Month], [Year].
Notary Public Signature
Notary Seal
My commission expires: ___________
Template 2: Financial Agreement
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]
To Whom It May Concern,
This letter serves as a formal agreement between [Your Full Name] and [Other Party’s Full Name] regarding the financial terms outlined below:
[Outline financial terms or agreement details.]
Both parties have agreed to these terms and will abide by the conditions stated in this letter. I affirm that the information provided is accurate, and this agreement is made in good faith.
Sincerely,
[Your Signature]
[Your Printed Name]
Notary Section:
Sworn and subscribed before me on this [Day] of [Month], [Year].
Notary Public Signature
Notary Seal
My commission expires: ___________
Template 3: Power of Attorney
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]
To Whom It May Concern,
I, [Your Full Name], hereby grant power of attorney to [Agent’s Full Name] to act on my behalf in the following matters:
[Describe the specific actions or responsibilities being granted under the power of attorney.]
This document is executed in accordance with all applicable laws, and I affirm that the statements contained herein are true and accurate.
Sincerely,
[Your Signature]
[Your Printed Name]
Notary Section:
Acknowledged before me this [Day] of [Month], [Year].
Notary Public Signature
Notary Seal
My commission expires: ___________
Template 4: Letter of Consent
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]
To Whom It May Concern,
I, [Your Full Name], as the legal guardian of [Child’s Name], consent to [Action or Event] taking place. This includes the following:
[Describe the event or action you are consenting to.]
I declare that this consent is given voluntarily and without any duress. I confirm the accuracy of the information in this letter.
Sincerely,
[Your Signature]
[Your Printed Name]
Notary Section:
Subscribed and sworn before me on this [Day] of [Month], [Year].
Notary Public Signature
Notary Seal
My commission expires: ___________
Template 5: Statement of Residency
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]
To Whom It May Concern,
I, [Your Full Name], hereby affirm that I am a legal resident of [Full Address]. I have lived at this address since [Start Date], and I continue to reside there at the time of signing.
This statement is provided as an accurate and truthful declaration of my residency.
Sincerely,
[Your Signature]
[Your Printed Name]
Notary Section:
Sworn to and subscribed before me on this [Day] of [Month], [Year].
Notary Public Signature
Notary Seal
My commission expires: ___________
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