How to Write a Letter to Waive Off Penalty Charges
Overview
The templates are examples of how to write a letter to waive off penalty charges. These letters can be used in various situations, such as financial hardship, administrative errors, bank errors, medical emergencies, and the COVID-19 pandemic. The letters are intended to request the waiver of penalty charges that were imposed on an account due to a specific circumstance. The templates provide a general structure that can be customized according to the specific situation, and they include a polite and professional tone to increase the likelihood of a positive response.
Template 1: Request to Waive Penalty Charges Due to Financial Hardship
[Your Name] [Address] [City, State ZIP Code] [Phone number] [Email address] [Date]
[Recipient's Name] [Title] [Company/Organization Name] [Address] [City, State ZIP Code]
Dear [Recipient's Name],
I am writing to request the waiver of penalty charges that were imposed on my account due to financial hardship. I have been a loyal customer of [Company/Organization Name] for several years, and I value the products/services that you offer. However, I have recently experienced unexpected financial difficulties that have made it challenging for me to make timely payments.
I am aware that penalty charges were imposed on my account due to the late payment, and I would like to request that these charges be waived. I assure you that I am committed to making regular payments as soon as my financial situation improves.
I kindly request that you consider my request and waive off the penalty charges. I appreciate your understanding and support in this matter.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Template 2: Request to Waive Penalty Charges Due to Administrative Error
[Your Name] [Address] [City, State ZIP Code] [Phone number] [Email address] [Date]
[Recipient's Name] [Title] [Company/Organization Name] [Address] [City, State ZIP Code]
Dear [Recipient's Name],
I am writing to bring to your attention an administrative error that led to the imposition of penalty charges on my account. I have been a customer of [Company/Organization Name] for several years, and I have always made timely payments. However, I was surprised to receive a bill that included penalty charges that I believe were not justified.
I have reviewed my account and noticed that the charges were imposed due to an error on the part of [Company/Organization Name]. I kindly request that you consider waiving the penalty charges and rectifying the error on my account.
I appreciate your attention to this matter and your efforts to resolve this issue.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Template 3: Request to Waive Penalty Charges Due to Bank Error
[Your Name] [Address] [City, State ZIP Code] [Phone number] [Email address] [Date]
[Recipient's Name] [Title] [Bank Name] [Address] [City, State ZIP Code]
Dear [Recipient's Name],
I am writing to bring to your attention an error that occurred on my bank account, which resulted in the imposition of penalty charges. I have been a loyal customer of [Bank Name] for several years, and I have always made timely payments. However, I noticed that I was charged a penalty fee for a payment that was not processed correctly.
I have reviewed my account and noticed that the bank made an error in processing my payment, which led to the imposition of penalty charges. I kindly request that you consider waiving the penalty charges and rectifying the error on my account.
I appreciate your attention to this matter and your efforts to resolve this issue.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Template 4: Request to Waive Penalty Charges Due to Medical Emergency
[Your Name] [Address] [City, State ZIP Code] [Phone number] [Email address] [Date]
[Recipient's Name] [Title] [Company/Organization Name] [Address] [City, State ZIP Code]
Dear [Recipient's Name],
I am writing to request the waiver of penalty charges that were imposed on my account due to a medical emergency that I experienced. I have been a loyal customer of [Company/Organization Name] for several years, and I value the services/products that you offer. However, I had to undergo an emergency medical procedure that left me unable to make timely payments.
I understand that penalty charges were imposed on my account due to the late payment, and I would like to request that these charges be waived. I assure you that I am committed to making regular payments as soon as I am physically able to do so.
I kindly request that you consider my request and waive off the penalty charges. I appreciate your understanding and support in this matter.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Template 5: Request to Waive Penalty Charges Due to COVID-19
[Your Name] [Address] [City, State ZIP Code] [Phone number] [Email address] [Date]
[Recipient's Name] [Title] [Company/Organization Name] [Address] [City, State ZIP Code]
Dear [Recipient's Name],
I am writing to request the waiver of penalty charges that were imposed on my account due to the COVID-19 pandemic. I have been a loyal customer of [Company/Organization Name] for several years, and I value the services/products that you offer. However, the pandemic has adversely affected my financial situation, making it difficult for me to make timely payments.
I understand that penalty charges were imposed on my account due to the late payment, and I would like to request that these charges be waived. I assure you that I am committed to making regular payments as soon as my financial situation improves.
I kindly request that you consider my request and waive off the penalty charges. I appreciate your understanding and support in this matter.
Thank you for your time and consideration.
Sincerely,
[Your Name]
We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com. Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.