Contract Extension Approval Letter

These contract extension approval letter templates provide a structured and professional way to inform recipients about the approval of contract extensions in various business scenarios. Whether it's a simple extension, an extension with salary adjustments, an extension for an independent contractor, or an extension for vendor services, these templates offer a clear and concise introduction to the decision, highlighting the value of the continued partnership between the parties involved. They serve as a starting point for formalizing the contract extension process and can be customized to meet specific organizational needs while maintaining a tone of appreciation and collaboration.

Template Simple Contract Extension Approval Letter

[Your Name] [Your Title] [Your Company] [Date]

[Recipient's Name] [Recipient's Title] [Recipient's Company] [Address]

Dear [Recipient's Name],

I am writing to formally approve the extension of the contract between our organizations, which is currently set to expire on [Current Contract Expiry Date]. After careful consideration, we believe that extending this contract is in the best interest of both parties.

The new contract extension will be effective from [New Contract Start Date] and will continue until [New Contract End Date]. All other terms and conditions of the existing contract will remain unchanged.

Please review the attached contract extension agreement for your records. If you have any questions or concerns, do not hesitate to contact me or our legal department at [Contact Information].

Thank you for your continued partnership, and we look forward to working with you in the extended term.

Sincerely,

[Your Name] [Your Title] [Your Company] [Your Contact Information]

Template Contract Extension Approval Letter with Salary Adjustment

[Your Name] [Your Title] [Your Company] [Date]

[Recipient's Name] [Recipient's Title] [Recipient's Company] [Address]

Dear [Recipient's Name],

I am pleased to inform you that your request for a contract extension has been approved. We value your contributions and believe that your continued involvement will be beneficial to our organization.

As per our discussion, the contract extension will be effective from [New Contract Start Date] until [New Contract End Date]. Additionally, I am pleased to confirm that your salary will be adjusted to [New Salary Amount] per [Frequency of Salary Adjustment] during this contract extension period.

Please find attached the updated contract, which outlines the revised terms and conditions. If you have any questions or require further clarification, please do not hesitate to reach out to our HR department at [HR Contact Information].

Thank you for your dedication and hard work. We look forward to another successful contract term.

Sincerely,

[Your Name] [Your Title] [Your Company] [Your Contact Information]

Template Contract Extension Approval Letter for Independent Contractor

[Your Name] [Your Title] [Your Company] [Date]

[Contractor's Name] [Contractor's Business Name] [Address]

Dear [Contractor's Name],

I am writing to officially approve the extension of your independent contractor agreement with [Your Company], which is currently set to expire on [Current Contract Expiry Date].

After reviewing your performance and the ongoing needs of our organization, we believe that extending your contract is mutually beneficial. The contract extension will commence on [New Contract Start Date] and continue until [New Contract End Date].

Please review the attached contract extension agreement for your records, which outlines the terms and conditions of the extension. If you have any questions or require further information, please feel free to contact our contracting department at [Contact Information].

We appreciate your valuable contributions and look forward to continuing our collaboration during this extended period.

Sincerely,

[Your Name] [Your Title] [Your Company] [Your Contact Information]

Template Contract Extension Approval Letter for Vendor Services

[Your Name] [Your Title] [Your Company] [Date]

[Vendor's Name] [Vendor's Company] [Address]

Dear [Vendor's Name],

I am pleased to inform you that we have approved the extension of our contract with [Vendor's Company], which is currently set to expire on [Current Contract Expiry Date]. We have been satisfied with the quality of your services and believe that an extension is in our best interest.

The contract extension will be effective from [New Contract Start Date] and will continue until [New Contract End Date]. The terms and conditions of the existing contract remain in effect.

Please find attached the contract extension agreement for your reference. If you have any questions or need further clarification, do not hesitate to contact our procurement department at [Contact Information].

Thank you for your continued partnership, and we look forward to working with [Vendor's Company] in the extended term.

Sincerely,

[Your Name] [Your Title] [Your Company] [Your Contact Information]

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