Complaint Letter For Salary Deduction

Salary deductions can be a source of frustration and concern for employees when they occur without proper justification or notification. To assist individuals in addressing this issue, we have prepared four complaint letter templates for salary deduction. These templates cover different scenarios, such as unjustified deductions, excessive deductions, incorrect deductions, and unauthorized deductions. Each template is designed to convey the employee's dissatisfaction, request a thorough investigation, and seek a resolution that aligns with the terms outlined in the employment contract. It is important to customize these templates by including specific details, such as the deducted amount, month, and any supporting evidence or documentation. By utilizing these templates, employees can express their concerns in a clear and professional manner, urging the recipient to rectify the situation and ensure fair compensation practices. Remember to follow any internal grievance procedures or guidelines provided by your organization when submitting a complaint letter.

Template Complaint letter for unauthorized salary deduction

Subject: Complaint about unauthorized salary deduction

Dear [name of employer/HR manager],

I am writing to express my dissatisfaction with the unauthorized deduction of [amount] from my salary for the month of [month]. I was not informed or consulted about this deduction before it was made.

According to my employment contract, I am entitled to receive a monthly salary of [amount] without any deductions except for taxes and social security contributions. The deduction of [amount] violates the terms of our agreement and is unfair and unjustified.

I request you to kindly explain the reason for this deduction and reverse it as soon as possible. I have attached a copy of my payslip and contract for your reference. Please acknowledge this letter and let me know when I can expect a resolution.

I hope to hear from you soon and resolve this matter amicably.

Sincerely,

[Your name and signature]

Template Complaint letter for salary deduction due to late arrival

Subject: Complaint about salary deduction due to late arrival

Dear [name of employer/HR manager],

I am writing to lodge a formal complaint regarding the 5% salary deduction from my paycheck for the month of [month]. I was informed that this deduction was made because I arrived late to work on [date].

I would like to state that this deduction is unfair and unreasonable. Firstly, I was only late by [minutes] on that day due to an unavoidable circumstance [explain the reason]. Secondly, I did not receive any prior warning or notice about this penalty. Thirdly, I have always been punctual and diligent in my work and have never received any negative feedback or complaint from you or any other supervisor.

I request you to kindly reconsider this deduction and restore my full salary. I have attached a copy of my attendance record and payslip for your reference. Please acknowledge this letter and let me know when I can expect a correction.

I appreciate your understanding and cooperation in this matter.

Sincerely,

[Your name and signature]

Template Complaint letter for salary deduction due to medical leave

Subject: Complaint about salary deduction due to medical leave

Dear [name of employer/HR manager],

I am writing to express my concern over the salary deduction of [amount] from my paycheck for the month of [month]. I was informed that this deduction was made because I exceeded the allowed medical leave limit by [days].

I would like to point out that this deduction is unjustified and erroneous. Firstly, I did not exceed the allowed medical leave limit as per the company policy. I took only [days] of medical leave last month, which is within the permissible limit of [days] per year. Secondly, I submitted all the required documents and proofs, such as doctor's certificate, prescription, and bills, to support my medical leave application. Thirdly, I notified you and my team leader well in advance about my absence and ensured that my work was not affected.

I request you to kindly review this deduction and refund me the deducted amount. I have attached a copy of my medical leave application, supporting documents, and payslip for your reference. Please acknowledge this letter and let me know when I can expect a rectification.

I hope to receive a prompt and positive response from you.

Sincerely,

[Your name and signature]

Template Complaint letter for salary deduction due to poor performance

Subject: Complaint about salary deduction due to poor performance

Dear [name of employer/HR manager],

I am writing to make a complaint regarding the 10% salary deduction from my paycheck for the month of [month]. I was informed that this deduction was made because of my poor performance in the last quarter.

I would like to contest this deduction and request you to revoke it immediately. Firstly, I was not given any clear or specific feedback or evaluation on my performance in the last quarter. Secondly, I was not given any opportunity or guidance to improve my performance or address any issues. Thirdly, I have always met or exceeded my targets and goals and have received positive appraisals and recognition from you and other senior managers.

I request you to kindly provide me with a detailed and objective assessment of my performance in the last quarter and explain the basis for this deduction. I have attached a copy of my performance report and payslip for your reference. Please acknowledge this letter and let me know when I can expect a reversal.

I value your feedback and support and hope to resolve this issue amicably.

Sincerely,

[Your name and signature]

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com. Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.