Complaint Letter For Over Billing

These complaint letter templates address various scenarios of overbilling and serve as a formal means to express dissatisfaction with erroneous charges. Whether it's excessive utility bills, medical expenses, credit card statements, or telecom services, the introductory paragraphs in these templates convey the writer's concern regarding the billing discrepancies they have identified. Each introduction highlights the importance of rectifying these errors promptly to alleviate financial burden and maintain positive relationships with the respective service providers or entities involved.

Template General Overbilling Complaint Letter

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Recipient's Name] [Utility Company Name] [Address] [City, State, ZIP Code]

Dear [Recipient's Name],

I am writing to express my concern and dissatisfaction regarding my recent utility bill for [Month and Year]. After carefully reviewing the bill, I have noticed a significant discrepancy in the amount charged compared to my previous bills and my actual consumption.

Upon cross-referencing my meter readings and the charges listed on the bill, I believe that I have been overbilled by [Amount Overcharged]. This discrepancy is causing undue financial strain and frustration for me.

I kindly request that you investigate this matter promptly and rectify the billing error. I would appreciate a revised bill as soon as possible, reflecting the accurate charges based on my actual usage.

I trust that you will resolve this matter promptly and ensure that such errors do not recur in the future. I value our business relationship and hope to continue receiving reliable utility services from [Utility Company Name].

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name]

Template Overbilling Complaint Letter for a Medical Bill

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Recipient's Name] [Medical Billing Department] [Medical Facility Name] [Address] [City, State, ZIP Code]

Dear [Recipient's Name],

I am writing to formally dispute the charges on my recent medical bill, account number [Account Number], for services received on [Date of Service]. After a careful review of the bill, I have identified a significant overbilling issue that requires immediate attention.

Upon comparing the itemized charges on the bill with the explanation of benefits from my insurance provider, it is evident that I have been charged an excessive amount of [Amount Overcharged]. This overbilling is causing undue financial hardship and distress.

I kindly request a thorough review of my bill and a correction to reflect the accurate charges in accordance with my insurance coverage. Additionally, please provide a revised bill at your earliest convenience.

I understand that billing errors can occur, but it is essential that this matter is resolved promptly and that the corrected bill is provided without delay. I trust that [Medical Facility Name] takes its commitment to patient care seriously and will rectify this situation.

Thank you for your immediate attention to this matter.

Sincerely,

[Your Name]

Template Overbilling Complaint Letter for Credit Card Statement

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Credit Card Company Name] [Address] [City, State, ZIP Code]

Dear [Credit Card Company Name],

I am writing to dispute several charges on my recent credit card statement for the billing period from [Billing Period Start Date] to [Billing Period End Date]. After carefully reviewing my statement, I have identified multiple instances of overbilling, which I would like to address.

Upon comparing my receipts and the transactions listed on my statement, it is clear that there are discrepancies resulting in an overcharge of [Amount Overcharged]. These errors are causing significant financial inconvenience and frustration.

I kindly request that you conduct a thorough investigation into these billing discrepancies and promptly correct my statement to reflect the accurate charges. Please provide me with an updated statement as soon as possible.

I understand that billing errors can happen, but I trust that [Credit Card Company Name] will resolve this matter with the utmost urgency and ensure that my statement accurately reflects my purchases and payments.

Thank you for your prompt attention to this issue.

Sincerely,

[Your Name]

Template Overbilling Complaint Letter for Internet/Telecom Service

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Service Provider Name] [Address] [City, State, ZIP Code]

Dear [Service Provider Name],

I am writing to bring to your attention a significant issue with my recent bill for [Internet/Telecom Service] for the month of [Month and Year]. After a thorough review of the bill, I have discovered that I have been overbilled, and I wish to dispute these charges.

Upon examining my usage and the charges listed on the bill, it is evident that there is an overcharge of [Amount Overcharged]. This overbilling is not only a financial burden but also a breach of the terms of our service agreement.

I kindly request that you investigate this matter promptly and correct the billing error without delay. I expect to receive a revised bill reflecting the accurate charges based on my actual usage.

I value the services provided by [Service Provider Name], and I hope that this issue can be resolved promptly to maintain a positive customer-provider relationship.

Thank you for your immediate attention to this issue.

Sincerely,

[Your Name]

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