Complaint Letter against Employee Sample

A complaint letter against an employee is a formal letter written to report an issue or concern about the behavior or actions of an employee in the workplace. This type of letter is usually written by a coworker or a customer who has had a negative experience with the employee and wants to bring it to the attention of the management. It is important to provide specific details and examples of the incident or behavior that has caused the concern. Writing a well-structured and polite complaint letter can help the management take appropriate action to address the issue and ensure a safe and inclusive work environment for all employees.

Here are 5 templates of complaint letter against employee:

Template 1: Unprofessional Behavior

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Manager's Name] [Company Name] [Address] [City, State ZIP Code]

Dear [Manager's Name],

I am writing to express my concern about the unprofessional behavior of one of your employees, [Employee Name], who works in the [Department] department. On [Date], I had an unpleasant encounter with [Employee Name], who was rude and unhelpful.

I was trying to resolve an issue related to [product/service] and needed assistance from [Employee Name]. However, instead of providing me with the required support, [Employee Name] was dismissive, uncooperative, and even made offensive comments. This behavior is unacceptable, and it reflects poorly on your organization.

I urge you to take action to address this issue and ensure that your employees understand the importance of professionalism and customer service. I look forward to hearing from you about the steps you have taken to resolve this matter.

Sincerely,

[Your Name]

Template 2: Poor Performance

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Manager's Name] [Company Name] [Address] [City, State ZIP Code]

Dear [Manager's Name],

I am writing to express my concern about the poor performance of one of your employees, [Employee Name], who works in the [Department] department. On multiple occasions, I have observed that [Employee Name] has not been performing up to the expected standards, which is affecting the overall productivity of the team.

[Employee Name] has been consistently missing deadlines, making mistakes, and not following the required procedures. This is causing delays in the completion of the projects and affecting the quality of the work. I have tried to discuss this issue with [Employee Name] but have not seen any improvement in their performance.

I request you to take appropriate action to address this issue and ensure that [Employee Name] is properly trained, motivated, and supervised to perform their duties efficiently. I hope that you will take this matter seriously and take prompt action to resolve this issue.

Sincerely,

[Your Name]

Template 3: Harassment

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Manager's Name] [Company Name] [Address] [City, State ZIP Code]

Dear [Manager's Name],

I am writing to report an incident of harassment by one of your employees, [Employee Name], who works in the [Department] department. On [Date], while I was at work, [Employee Name] made unwelcome and inappropriate advances towards me, which made me feel uncomfortable and intimidated.

This behavior is unacceptable and has caused me great distress. I request that you investigate this matter thoroughly and take appropriate action to address this issue. I also request that you provide me with a safe and harassment-free work environment, where I can perform my duties without fear of retaliation or harassment.

I would appreciate it if you could keep me informed of the steps you have taken to resolve this matter. Thank you for your attention to this matter.

Sincerely,

[Your Name]

Template 4: Discrimination

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Manager's Name] [Company Name] [Address] [City, State ZIP Code]

Dear [Manager's Name],

I am writing to report an incident of discrimination by one of your employees, [Employee Name], who works in the [Department] department. On [Date], while I was at work, [Employee Name] made derogatory and discriminatory comments towards me based on my gender/religion/race/sexual orientation, which is unacceptable and has caused me great distress.

I request that you investigate this matter thoroughly and take appropriate action to address this issue. Discrimination of any kind is not acceptable in the workplace and goes against the company's values and policies. I also request that you provide me with a safe and inclusive work environment, where I can perform my duties without fear of discrimination or retaliation.

I would appreciate it if you could keep me informed of the steps you have taken to resolve this matter. Thank you for your attention to this matter.

Sincerely,

[Your Name]

Template 5: Theft

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Manager's Name] [Company Name] [Address] [City, State ZIP Code]

Dear [Manager's Name],

I am writing to report an incident of theft by one of your employees, [Employee Name], who works in the [Department] department. On [Date], I noticed that my [item] was missing from my desk, and after reviewing the security footage, I saw that [Employee Name] had taken it without my permission.

This behavior is unacceptable and goes against the company's values and policies. I request that you investigate this matter thoroughly and take appropriate action to address this issue. Theft of any kind is a serious offense and should not be tolerated in the workplace.

I would appreciate it if you could keep me informed of the steps you have taken to resolve this matter. Thank you for your attention to this matter.

Sincerely,

[Your Name]

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