Appointment Letter With Probation Period

These four appointment letter templates with probationary periods serve various employment scenarios, offering a comprehensive range of options for employers. Whether you need to welcome a new employee to your team, extend a probationary period, confirm permanent employment, or, unfortunately, terminate an employee's probationary period, these templates provide a structured and professional framework to help you navigate each situation effectively. Simply choose the template that suits your needs and customize it with the specific details pertinent to your organization and the employee in question.

Template Standard Probationary Period:

[Your Company Letterhead] [Date]

[Employee's Name] [Employee's Address]

Dear [Employee's Name],

We are pleased to offer you the position of [Job Title] at [Company Name], effective [Start Date]. This appointment is subject to a probationary period of [Probationary Period Duration] which will commence on your start date.

During this probationary period, you will undergo an evaluation to assess your performance and suitability for the position. You will be provided with feedback and guidance to help you excel in your role. At the end of the probationary period, your performance will be reviewed, and a decision will be made regarding your continued employment with [Company Name].

Your compensation during the probationary period will be [Probationary Salary] per [Salary Frequency], and you will be entitled to [Company Benefits, if applicable] as per our company policies.

Please review the attached job description and company policies for further details regarding your responsibilities and terms of employment.

We look forward to having you on our team and believe that your skills and experience will contribute significantly to our success. If you accept this offer, please sign and return one copy of this letter by [Acceptance Deadline] to confirm your acceptance.

If you have any questions or require further information, please do not hesitate to contact [HR Manager's Name] at [HR Manager's Email] or [HR Manager's Phone Number].

Sincerely,

[Your Name] [Your Title] [Company Name]

Template Probationary Period Extension:

[Your Company Letterhead] [Date]

[Employee's Name] [Employee's Address]

Dear [Employee's Name],

We are writing to inform you that your probationary period, which began on [Probation Start Date], will be extended by [Extension Duration] due to [Reason for Extension]. This extension will allow us to further evaluate your performance and ensure that you meet the required standards for your role.

During this extended probationary period, you will continue to receive the same compensation and benefits as initially outlined in your offer letter dated [Initial Offer Date].

We understand that this extension may raise questions, and we are committed to providing you with the necessary support and feedback to help you succeed in your role. Please feel free to reach out to your supervisor or the HR department if you have any concerns or require additional assistance.

We look forward to seeing improvement in your performance during this extension period and your successful transition into a permanent employee.

If you have any questions or need clarification regarding this extension, please do not hesitate to contact [HR Manager's Name] at [HR Manager's Email] or [HR Manager's Phone Number].

Sincerely,

[Your Name] [Your Title] [Company Name]

Template Probationary Period Completion and Confirmation:

[Your Company Letterhead] [Date]

[Employee's Name] [Employee's Address]

Dear [Employee's Name],

We are pleased to inform you that your probationary period, which began on [Probation Start Date], has been successfully completed. During this period, we have evaluated your performance and are delighted to confirm your continued employment with [Company Name] in the position of [Job Title].

We have been impressed with your dedication and hard work throughout the probationary period. As a permanent employee, you will receive the same compensation and benefits as outlined in your initial offer letter dated [Initial Offer Date].

Your contributions to our team have been valuable, and we believe you will continue to excel in your role. We look forward to your continued growth and success with our company.

If you have any questions or need further information, please do not hesitate to contact [HR Manager's Name] at [HR Manager's Email] or [HR Manager's Phone Number].

Sincerely,

[Your Name] [Your Title] [Company Name]

Template Probationary Period Termination:

[Your Company Letterhead] [Date]

[Employee's Name] [Employee's Address]

Dear [Employee's Name],

We regret to inform you that, after careful evaluation, we have decided to terminate your employment with [Company Name], effective [Termination Date], following the completion of your probationary period.

During the probationary period, we had set performance expectations that were not met, and despite our efforts to provide guidance and support, there has been insufficient improvement in your performance.

We appreciate your efforts during your time with us, and we wish you success in your future endeavors.

Please note that your final paycheck, including any accrued but unused benefits, will be processed and mailed to your address on record within [Payroll Processing Time]. You will also receive any documentation related to your termination, including instructions on returning company property.

If you have any questions or require further information, please do not hesitate to contact [HR Manager's Name] at [HR Manager's Email] or [HR Manager's Phone Number].

Sincerely,

[Your Name] [Your Title] [Company Name]

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